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CLUB INFORMATION

Mount Duneed Pony Club is committed to making all members of the club feel involved and valued.

To warmly welcome any person who comes into the club.

To be open to new ideas and change, being free to accept new challenges.

To recognise the talents and ability of each member and supporting parent, and to strive to develop that potential

To have a positive outlook and to look at the good in each other.

To set examples for others and to inspire others to achieve their goals.

Introduction

Mt Duneed Pony Club Inc. is one of 17 Pony Clubs located in the Barwon Zone. Mt Duneed Pony Club is affiliated with the Pony Club Association of Victoria (PCV). Each Pony Club belongs to one of the ten Zones in the Pony Club Association of Victoria

The Zones are more or less geographical in concept, Barwon, Central, East Gippsland, Midland, North Eastern, Northern Metropolitan, Northern, South Metropolitan, Wannon, and West Gippsland.

The Zone holds meetings five times per year at which representatives from each club are asked to attend.

Barwon Zone comprises the following clubs:

Apollo Bay

Bacchus Marsh

Ballan

Barwon Heads

Barwon Valley

Ballarat

Colac

Corio & Moorabool

Drysdale / Leopold

Geelong Grammar

Leighdale

Little River

Mount Duneed

Portarlington

Rokewood

Smythesdale

Lochard

 

 

Club Officials Roles and Responsibilities

 

District Commissioner (DC)

  • The DC’s position is responsible to the Club, Zone and Council for the running of the club rallies and activities
  • Have a clear understanding of the club’s objectives and to control the well being of the club, helping to achieve its goals and charter.
  • Responsible for the smooth functioning and progress of the club rally and that all members are catered for in rally programmes.
  • Encourage the member while tempering the aspirations of the overzealous parent, using tact, diplomacy, and tolerance.
  • Set a pattern of acceptable standards regarding the general behaviour of members, maintaining the respect of the members, toward the instructors and officials of any club
  • In consultation with the member’s Instructor and / or Chief     Instructor, ensure that horses and riders are graded correctly according to their ability as a combination – regardless of the size or age of the rider and horse.
  • If members are eligible, endorse their entry into competitions by signing the entry forms
  • Ensure that the attendance records of members at club rallies are correct and current, and that these details are recorded correctly on the membership card and in the attendance book.
  • The DC is the only person permitted to enter details on grading and to sign accordingly in the appropriate section on the member’s card.

 

President

  • The President is responsible for chairing meetings and for generally promoting the aims and objectives of the Pony Club movement

 

Vice President

  • The Vice President will assist the President wherever possible and act as deputy to the President in his or her absence.

 

Secretary

  • Attend all club meetings. Record minutes and be responsible for carrying out the decisions of the meeting.
  • Make available to the club committee all minutes of meetings, balance sheets and circulars forwarded from PCV.
  • Maintain a file system of all PCV correspondence which is to be made available to any club member for their perusal.
  • In consultation with club President prepare an agenda for club meetings – circulate to club committee members and for the club Annual General Meeting- circulate to financial adult supporters, associates and life members.

 

Treasurer

  • Responsible for the receiving of all monies, banking, paying of approved accounts, properly recording all financial transactions of the club and reporting on the financial affairs
  • Present to the club Annual General Meeting (AGM) an audited financial statement of receipts and payments for the previous twelve months
  • Ensure that the audited financial statement and the appropriate forms are submitted to Consumer Affairs Victoria by the prescribed time.

 

Chief Instructor (CCI)

  • If a Club Chief Instructor is appointed, they must work in close liaison with the DC to arrange the instructional programmes for rallies and camps using the Australian Pony Club Council (APCC) syllabus of instruction and the APCC manual of instruction and horse mastership for the Australian rider.

 

Instructor (CI)

Club Instructors work closely with the Club Chief Instructor and the District Commissioner.

 

Committee

The committee shall consist of a minimum of five members who shall be financial adult supporters. Each committee shall have a President, Vice President, Secretary, Treasurer and District Commissioner- who is appointed at the first committee meeting after the Annual General Meeting.

 

The club financial year shall end on the last day of February and the Annual General Meeting shall be held after this date and before April 30 each year. At this Annual General Meeting a committee and office bearers shall be elected and they shall be responsible for the running of the club for the ensuing twelve months.

 

The Pony Club shall subscribe to compulsory Insurance policies as prescribed by the Council of the Association

 

Committee Meetings

The committee meets on the second Tuesday after each Rally at 7.00pm at the Club Rooms.  (Date and Venue is subject to change)

Members

Junior Riding Member Under the age of 17 years
Associate Member   Aged between 17 & 25 years
Adult Supporter Person over 18 years who has an interest in the welfare of a club member (eg. parent/guardian) & is not an associate member
Service Provider Instructor or Coach
Honorary Life Member  

 

Membership Fees

Fees cover insurance, rally instruction, & club utilities. Any shortfall is made up from the events run by the Club, the canteen and fundraising activities such as Competitions, Bunnings BBQ, chocolate drives etc.

 

Membership fees are reviewed annually at the Committee meeting held in April (following the AGM).

Copyright 2019 by Mount Duneed Pony Club Inc